Academic Advising Appointment Scheduling Software

Just the right online scheduling app for Universities.

University of South Florida
Wake Forest University
Harvard Business School
York University
Ohio University
Boston University
Wharton School of Business
Widener University
University of Houston
University of Pittsburgh

Since 2001, AppointmentQuest Online Appointment Scheduler is an academic advising online appointment scheduling software of choice for many Universities and Colleges in United States and Canada. We understand specific needs of our higher education clients when it comes to appointment scheduling, be it managing appointments for financial advising, career services, or general academic advising.

Please make sure to check out the fully interactive demo for appointment scheduling for academic advising on the AppointmentQuest Online Appointment Scheduler demo page.

AppointmentQuest Online Appointment Scheduler is extremely flexible in supporting variety of scheduling configurations; allowing you to set appointment reservation advance ranges, specifically manage appointment availability, office and personnel hours, appointment confirmation options, as well as custom appointment request and student profile forms. AppointmentQuest Online Appointment Scheduler also automatically prevents overbooking (while optionally allowing you to book multiple appointments for the same day and time, a.k.a. "capacity-type" scheduling option) and maintains work schedules for your faculty and staff members. Of course, your students will get automatic confirmations and reminders on all appointments.

AppointmentQuest Online Appointment Scheduler also automates appointment scheduling for admissions.

All personal records, past and present, are stored in secure, indexed and searchable database. All appointments and student records are kept private and never shared with any third parties.To see why AppointmentQuest Online Appointment Scheduler is the scheduling tool of choice for Universities and Colleges throughout United States and Canada, and to find out how online appointments can make your academic advising scheduling easier, open your free trial account today.
Start now
Your service is excellent. I have used it at both the Wharton School of Business and now at Temple University, The Fox School of Business and found it to be a great service to the students, an excellent way to manage the office appointments and a great way to measure flow of appointments, concerns, and student information.
Valerie Sutton, Director, Graduate Career Management
The Fox School of Business and Management, Temple University — Philadelphia, PA
Read more customer testimonials

Why do colleges use AppointmentQuest for academic advising?

We are the seasoned veterans of appointment booking for colleges and universities with almost 20 years of experience. We know everything there is to know about online class scheduling, higher education calendaring software, and academic advising scheduling software tools. We are ready to use our expertise to help you discover the booking solution configured for your specific scheduling requirements. This is the expertise you can trust.

We are so confident in our software that we offer you an unrestricted 30-day free trial with no strings attached. Give us a try, you will be glad you did!

We are obsessed with security, and that means we offer an unparalleled level of data protection to our customers. We strictly control all the aspects of data processing starting with servers and network equipment which we fully own (your data is never stored on AWS or any other cloud service), and all the way through the application software layer, complete with the latest SSL/TLS encryption protocols. Our servers are graded "A " by the leading security compliance certification providers, such as Qualys. With AppointmentQuest, you are guaranteed your data is safe.

Higher education professionals are the number one priority here at AppointmentQuest. We offer the best email-based customer support in the industry, always happy to help with any scheduling challenge. Our customers have access to everyone in the company including developers and executive management. Not only will you be saving time while you schedule appointments, but you will also be saving time dealing with our fast, efficient customer service.

AppointmentQuest provides the leading scheduling technology for colleges and university educators, and offers some of the best value in the higher education scheduling software industry. Check out our reviews to read real customer stories on how our software allows colleges and universities to tame seriously complicated scheduling scenarios.

Start your free trial today

Affordable appointment scheduling for academic advising

AppointmentQuest has your appointment scheduling needs covered for almost any budget. Our online scheduling software platform for academic advising comes at affordable price, packed with versatile functionality, intuitive user interface, and extensive array of configuration options to fulfill your most discriminating appointment scheduling requirements.

Check pricing
Rarely have I been so impressed with software! Your service does everything it promises, and it's so easy to set up! Thank you!
Hilve Firek, Assistant Professor
Roosevelt University — Schaumburg, IL
Read more customer testimonials

Get started for free today

AppointmentQuest makes it easy to integrate online appointment scheduling capabilities into your college/department website. AppointmentQuest Online Appointment Scheduler is hosted in our secure Colorado datacenter, providing you and your students with fast and secure access to online appointment scheduling from anywhere. AppointmentQuest online appointment scheduling web apps are delightfully easy to use.

Enjoy your free 30-day trial, no commitment, no credit card required.

What is the best scheduling software for academic advising?

The best online school scheduling software brings to life the pure magic of automation by freeing the precious time you otherwise have to spend on menial (and error-prone) tasks of school calendar software and class scheduling. Industrial magic of this sort, of course, is not simple.

First and foremost, the best online scheduling software starts with the right features relevant to the user experience, which is not the most comprehensive feature list, as usually expressed through marketing bullet points, but the features essential for saving time in the actual task of scheduling. All online scheduling software apps support the basic calendaring feature set, it is the actual implementation that will make a difference in your everyday user experience.

How easily can you reschedule appointments? How fast can you locate existing student records? How quickly and accurately can you make changes to your appointment availability? The best online scheduling software makes all of this quick, easy, and seamless. Most higher educational facilities need a scheduling solution designed to allow users to spend more time doing their job and less time worrying about scheduling and communication within their existing calendars. Our online scheduling software is a solution that provides everyone from principals to teachers a scheduling tool that will make it quicker and easier to keep track of upcoming appointments.

Then, the best online scheduling software needs to comply with what is really important in 2023. Specifically, the best online scheduling app needs to be secure, fast, and provide an outstanding appointment scheduling experience on mobile platforms therefore giving you, your staff, and your students the ability to schedule not only from comfortably large computer screens, but from iPads, iPhones, and Android devices as well.

What is online scheduling software?

Online scheduling software is a hosted service that allows your students to make, reschedule, and cancel appointments through a web interface. When your students want to make an appointment with you, they go to your website, choose an available date and time, type in their contact info, and book the slot.

On the back end, you set up your scheduling configuration to define the exact appointment availability, based on your department hours, as well as the times and dates when your faculty and auditoriums are available for appointments. You can start by simply throwing your office hours at the scheduling configurator and letting it automatically do the rest, or dive into the nooks and crannies of the myriad of available settings to manually configure appointment intervals, custom forms, lead-ins, appointment overlap, slot capacities, reservation deadlines, flexible service durations, shared availability, etc. to make sure that your online appointment scheduler fits around your unique scheduling practices like a proverbial glove. Our appointment software allows academic advising the ability to quickly and easily see staff availability and handle customized booking options to organize financial advising appointments, career services, or general academic advising.

Simply put, you can think of online scheduling software as your department administrator who works for you 24/7/365, does not need vacations or coffee breaks, never makes so much as a single mistake, and works almost for free so that you can save hours, money, and employees time. While other calendar management systems may not have the ability to see staff availability, organize student events, and automatically schedule meetings while reducing no-shows, our booking software saves you time so you can concentrate on your students.

Who is online scheduling software for?

If you care about time management, online scheduling software is for you. If the word "appointment" has ever bounced its echo against the walls of your office, online booking software is for you. If you ever told your students — "Let me put you on my calendar for Wednesday...", appointment management software is for you. If your college administrator has a calendar on her desk, automated scheduling software is for you. Well, you get the picture — if you are reading this, our student scheduling software is for you.

Universities and colleges throughout US and Canada use online appointment scheduling apps to focus on their core functions rather than calendars. AppointmentQuest is a software solution designed to improve your current scheduling processes and make student scheduling, admissions appointments, test scheduling an easier part of your day to day workload.

How much does student scheduling software cost?

AppointmentQuest offers scheduling solutions for every budget. We strive to make online scheduling software cost effective and affordable. AppointmentQuest editions start at just $5 per month, with $25/month option being most popular, and $45 per month providing the most value.

We will be happy to work with you to find the most cost-effective pricing package based on your specific scheduling requirements, even offer you a custom membership level if needs be. Discount plans are available.

AppointmentQuest offers an unconditional 30-day free trial.

What are the limitations of free academic advising scheduling services?

Free subscriptions to online education scheduling software services always come with numerous strings attached. The number of appointments that can be booked through free scheduling platforms are extremely low. Typically, there is only one scheduling calendar and only one user. Most trials of a booking system won't give you any of its advanced features with the free subscription. Reminders, payments, integrations, data entry and export, unlimited student database, and other advanced scheduling features are usually reserved for paid service subscriptions.

Realistically, if you are not paying anything for the service you should expect your data to be sold to third parties for marketing purposes, and you and your students are guaranteed to be bombarded with ads to compensate for your free subscription. Generally, you should not expect free customer support either, it will likely entail dealing with a call center. We do not recommend using free scheduling services for any legitimate educational purpose.

AppointmentQuest offers affordable subscription scheduling. We respect you as our customer and never sell you as a product.

Why is AppointmentQuest the best scheduling software for academic advising?

Three words: Expertise, Reliability, and Trust. These are the reasons quite a few colleges have booked appointments using AppointmentQuest software nonstop for over 15 years running.

The AppointmentQuest development team has spent tens of thousands of hours painstakingly analyzing real life scheduling use case scenarios, dissecting similarities and differences between appointment workflows across multifarious service industries. We have modeled and field-tested thousands of scheduling configurations, workloads, and specific application requirements. Based on this real-life scheduling domain expertise, AppointmentQuest has built an unparalleled appointments management platform — fast, streamlined, and easy to use.

AppointmentQuest appointment software is a tool of choice when you need to customize your booking process to match your specific scheduling needs. With thousands of customers we have served over the years, there is a near perfect chance that we have already seen your unique scheduling configuration. Be it irregular appointment intervals, capacity-type scheduling (ability to schedule multiple people for the same time slot in a single or across multiple service locations), custom notifications, automated reminders, schedule-specific intake forms, appointment rescheduling and cancelation deadlines, standing/recurring appointments, group limits, double-booking and overbooking controls — there is an option just for that, only a click away.

AppointmentQuest controls the entire technology stack behind the appointment scheduling service, starting with servers and network routers, and all the way up to the application software. Exercising total control over all software and hardware components of the appointment scheduling system allows AppointmentQuest to offer exceptional uptime and reliability with a side benefit of high speed and low latency.

Last but not least is trust. AppointmentQuest has been providing calendar management and scheduling services since 2001. We have served tens of thousands of customers by earning our customers' trust with reliable and secure scheduling apps. We are ready to serve you for years to come.

What makes AppointmentQuest the most secure online scheduling service provider for colleges and universities?

AppointmentQuest's software is backed by a dedicated datacenter in Reston, Virginia. All of your appointment and student data is securely stored on AppointmentQuest controlled servers behind application and network layer firewalls, in a controlled access facility.

AppointmentQuest uses the latest data and network encryption protocols, including sensitive data encryption at the database layer, application level encryption, and SSL/TLS web layer encryption. Appointment and student data is never logged in plain text and is never transmitted unencrypted across networks.

AppointmentQuest employs unique datacenter access protocols always requiring physical presence of at least one executive manager for any operation involving direct data access. In the entire history of AppointmentQuest operations there was never as much as a single case of a security breach or unauthorized data access. AppointmentQuest puts great emphasis on data security and customer privacy.

What type of support does AppointmentQuest offer to academic advising?

AppointmentQuest offers the best email-based customer support in the education industry. Fast and to the point, our team is always happy to help with any scheduling challenge. Our customers have access to everyone in the company including developers and the executive team.